| Position or Occupation (these are guidelines only, your employer will determine which check is required) |
Police Criminal Record Check (PCRC) |
Police Criminal Record and Judicial Matters Check (PCRJMC) |
Police Vulnerable Sector Check (PVSC) |
|
|---|---|---|---|---|
| 1. | School Teacher or Teaching Assistant (on hire or placement) |  |
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| 2. | Office worker | |
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| 3. | Social Worker | |
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| 4. | Daycare Worker | |
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| 5. | School Bus Driver | |
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| 6. | Taxi Cab Driver | |
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| 7. | Retail Worker | |
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| 8. | Personal Support Worker | |
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| 9. | Factory Worker | |
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| 10. | Food Vendor | |
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| 11. | Minor Sporting Coach | |
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| 12. | Scout Leader | |
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| 13. | Hospitality (bars, restaurants, hotels) | |
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| 14. | Tenant for rental property | |
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| 15. | Youth Worker | |
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| 16. | Nursing/Retirement Home Worker | |
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| 17. | School Crossing Guard | |
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| 18. | Landlord/Superintendent | |
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| 19. | Security Guard | |
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| 20. | Bank Teller | |
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| 21. | Immigration/Permanent Resident | |
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| 22. | Foster Parent | |
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Police Background Checks
Welcome to the Stratford Police Service\'s new online process for persons needing a police screening check for volunteer or employment purposes. This system allows you to apply for a police screening check 24 hours a day without having to attend our facility. All aspects of the process - including verification of your identification, and fee payment - are handled electronically. If there are no concerns of follow-up required, you will receive an email with either instructions on how to download your completed police screening documents or to pick up in person.
Please note: You must be a resident of the City of Stratford, Perth South or St. Marys in order to apply through this Police Service. Making a false statement - such as a non-resident declaring a local address at which they do not currently reside - will result in the discontinuation of application processing and the forfeiture of all monies paid.
You cannot apply on behalf of another person. Authentication questions will be based on the applicant\'s personal credit file, and the questions are timed to ensure a prompt response and to further enhance security and privacy.
This process is intended for persons living and working in Canada. If you are living/working outside Canada, you should obtain a police check from the RCMP through the submission of fingerprints. Click here for details.
NOTE: We do not recommend that you attempt to use this system if you:
- Have lived in Canada for less than one (1) year, and/or;
- Are under the age of twenty-one (21) years, and/or;
- Have no established personal credit history - i.e. no credit cards, bank loans, mortgage, etc. - that is required in order to authenticate your ID using EIV
There are three levels of screening checks. The type of position you are applying for will determine which type of check you will require. In all cases you should consult with the agency, organization or employer that requires you to obtain a police check to determine which one is needed.
Persons requiring records checks for the purposes of Adoption, Kinship Care or Non-Parental Custody (through court order) cannot use this online screening process. You must attend the Stratford Police Service in person located at the Administrative Centre, 789 Erie Street, Stratford. If this is the reason for your police check, you must attend our office in person to complete the application. Office hours are Monday to Friday between the hours of 8:00am and 4:00pm, except civic and statutory holidays.
The Stratford Police Service charges a fee of $45.00 for cost recovery of the equipment and staffing resources required to take and process civil fingerprints. The RCMP also charges a fee of $25.00 for this comparison. Any fees associated with fingerprinting will be paid at the time you attend to have your prints taken at 789 Erie Street, Stratford on Wednesday and Thursday (except Statutory and Civic Holidays) from 7:30 a.m - 11:30 a.m.
The Criminal Records Act requires that the RCMP use a process that is different from the process used for a Vulnerable Sector check. The RCMP encourages police agencies to conduct fingerprint based criminal record checks for all applications related to adoptions to ensure they are screened for pardoned sex offences.
A police record check is current as of the date it is completed. It is your employer/prospective employer or organization\'s function to determine if the record check is current enough to be accepted for the position applied for. The Stratford Police Services Board, its officers, agents and employees, shall have no responsibility or obligation to make such a determination.
Incomplete applications (i.e. no identification provided, authentication aborted / failed / not completed or further information requested) and applications requiring in-person attendance will remain in the processing queue for no more than sixty (60) days from the time of initial application. Fees are non-refundable and incomplete applications will be considered \'abandoned\', and removed from the processing queue after sixty (60) days.
The Stratford Police Service will return the results of the check to the applicant only. We will not mail the results to a third-party organization or employer under any circumstances.
Police Criminal Records Check
(PCRC)
Police Criminal Record and Judicial Matters Check (PCRJMC)
Police Vulnerable Sector Check
(PVSC)
Restricted to applicants seeking employment and/or volunteering with vulnerable individuals.
| Non-Refundable Fee (including applicable taxes) |
Police Criminal Record Check (PCRC) |
Police Criminal Record and Judicial Matters Check (PCRJMC) |
Police Vulnerable Sector Check (PVSC) |
|
|---|---|---|---|---|
| 1. | For Employment | $25.00 | $25.00 | $50.00 |
| 2. | For Government Employment (For youth under the age of 18) |
$25.00 | $25.00 | n/a |
| 3. | For Unpaid Student Placement | $25.00 | $25.00 | $25.00 |
| 4. | For Adoption | n/a | $25.00 | n/a |
| 5. | For Other (i.e. Immigration, US Entry, Waiver, Business License, etc.) |
$25.00 | $25.00 | n/a |
| 6. | For Community Volunteer (including Lifeguard, Camp Counsellor In-Training) (letter from organization will be required for verification) |
$0 | $0 | $25.00 |
| 7. | For Foster Parent | n/a | n/a | $50.00 |
| 8. | Extra Copies (per) | $5.00 | $5.00 | n/a |
| Estimated Turnaround Times (while the police service strives to meet these timeframes, there is no guarantee) |
Police Criminal Record Check (PCRC) |
Police Criminal Record and Judicial Matters Check (PCRJMC) |
Police Vulnerable Sector Check (PVSC) |
|
|---|---|---|---|---|
| 1. | For Employment | 14 calendar days | 14 calendar days | 14 calendar days |
| 2. | For Government Employment | 14 calendar days | 14 calendar days | |
| 3. | For Unpaid Student Placement | 14 calendar days | 14 calendar days | 14 calendar days |
| 4. | For Adoption | 14 calendar days | ||
| 5. | For Other (i.e. Immigration, US Entry, Waiver, Business License, etc.) |
14 calendar days | 14 calendar days | |
| 6. | For Community Community Volunteer (including Lifeguard, Camp Counsellor In-Training) |
14 calendar days | 14 calendar days | 14 calendar days |
| 7. | For Foster Parent | 14 calendar days |